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UNIT PROGRAM COORDINATOR
HICKAM AFB HI 96853
Category: Aerospace, Health Care Industry
  • Your pay will be discussed at your interview

Job code: lhw-e0-90667569

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Pacific Air Forces

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Summary

  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  1 Views, 0 Applications  
 
UNIT PROGRAM COORDINATOR
* Duties
Help
## Duties
### Summary
Click on "Learn more about this agency" button below to view **Eligibilities**being considered and other **IMPORTANT** information.
The primary purpose of this position is to serve as the primary point of contact to the squadron
commander/director for all administrative support programs to include but not limited to task management,
cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator,
drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program,
civilian timecard program and unit recognition program. Also serves as liaison with personnel flights on personnel issues and assists in oversight of organization manpower resource requirements.
Learn more about this agency
### Responsibilities
* Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives.
* Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the primary source of information.
* Serves as the organizational point of contact and liaison with the personnel flight on military and civilian personnel issues.
* Serves as the point of contact for both civilian and military position utilization. Maintains manpower manning documents. Reviews requests for revised manpower authorizations, and makes recommendations for approval or disapproval as required.
* Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
### Travel Required
Occasional travel - Work may occasionally require travel away from normal duty station on military or commercial aircraft.
##### Supervisory status
No
##### Promotion Potential
7
* #### Job family (Series)
0303 Miscellaneous Clerk And Assistant
* Requirements
Help
## Requirements
### Conditions of Employment
* U.S. Citizenship Required
* Males must be registered for Selective Service, see www.sss.gov.
* A SECRET security clearance is required
* PCS expenses are not authorized
* This posn is subject to provisions of the DoD Priority Placement Program
* Disclosure of Political Appointments
* Incentives for prior non federal work experience or active duty uniform service for leave accrual may be offered
### Qualifications
In order to qualify, you must meet the experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
**SPECIALIZED EXPERIENCE:** Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience includes: Knowledge of an extensive body of policies and procedures governing the overall unit administrative and orderly room operations.
Knowledge of various steps and procedures needed to perform duties, to ensure all actions are accomplished and if problems exist, to identify other alternatives as needed. Knowledge of standard processes and procedures for evaluating program efficiency to implement processes to improve programs. Knowledge of organizational structure in order to assess manpower authorizations and utilization. Knowledge of the basic objectives and policies governing various management or program operations. Knowledge of an extensive body of HR rules, procedures, and operations sufficient to support the organization with a wide variety of interrelated HR support work. Knowledge of an extensive body of HR rules, procedures, and operations concerning records and documents sufficient to ensure the documentation is correct and sufficient. Knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at
meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.
**FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS:** Merit promotion applicants must meet applicable time-in-­grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.
**KNOWLEDGE, SKILLS AND ABILITIES (KSAs):**Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1. Knowledge of the organizational and functional responsibilities and operations of an organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
3. Knowledge of structure, programs and work methods of organization for personnel/manning issues.
4. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
5. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the
ability to plan, organize work, and meet deadlines.
6. Ability to plan and organize management programs and functions of an organization.
**PART-TIME OR UNPAID EXPERIENCE:**Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
**VOLUNTEER WORK EXPERIENCE:** Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
### Education
### Additional information
You MUST have one or more listed eligibilities (click **"Learn more about this agency"** button above) to be considered. Eligibility claims must be supported with required documentation submitted with each application package to be considered. "Transfer" and "Reinstatement" or equivalent eligibles must provide their most current SF-50 and the SF-50 reflecting the highest grade held if not reflected on most current/separation SF-50. *Air Force is not responsible for erroneous eligibilities you list or fail to list.
**Interagency Career Transition Assistance Program (ICTAP):**For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.
**Employed Annuitants (Reemployed Annuitants):**Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.
**90-Day Register:**This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.
**Direct Deposit:** All federal employees are required to have direct deposit.
**If you have questions regarding this announcement and have hearing or speech difficulties click here.**
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### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.
Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference. Noncompetitive applicants do not need to respond to the assessment questions with the A through E responses indicating level of experience/training.
Applicants who disqualify themselves will not be evaluated further.
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume (your latest resume will be used to determine your qualifications)
* If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
* If your resume includes a photograph or other inappropriate material or content, you **will not**be considered for this vacancy.
* For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.
2. A complete Application Questionnaire
3. Additional Required Documents (see Required Documents section below). Ensure all submitted documents contain your full name, address, phone number, and last four digits of your social security number.
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### Background checks and security clearance
##### Security clearance
Secret
* Required Documents
Help
## Required Documents
**The following documents are required and must be provided with your application. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.**
1. Online Application - Questionnaire
2. Resume - must include beginning and ending month and year for each employment period, hours worked and supervisor
3. Transcripts - if you are basing your qualifications on education or if the position requires education, you must submit your transcripts and they must contain the university logo (can be a copy)
4. Registration/License - active, current registration/license **if applicable** for the position
5. If claiming VRA, VEOA or Veterans' Preference - a copy of your DD Form 214, which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service. In addition, if claiming 10-point preference and/or 30% Disabled Veteran, you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of purple heart, if applicable) and a SF 15 (Application for 10-point veteran preference).
**ACTIVE DUTY SERVICE MEMBERS:** The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions **not later than 120 days after the date of submission**. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
* Benefits
Help
## Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* How to Apply
Help
## How to Apply
The complete Application Package **must** be submitted by 11:59 PM (ET) on 06/11/2018
To preview the Application Questionnaire, please click the following link:
To begin the process, click the **Apply Online**button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the **Submit My Application**button at the end of the process.
If you are unable to apply online, view the following link for information regarding Alternate Application. The Vacancy ID is 10219852
**PLEASE NOTE:** It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.
Human Resources **WILL NOT**modify or change any answers submitted by an applicant.
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### Agency contact information
### Total Force Service Center
##### Phone
1-800-525-0102
##### Email
DO.NOT.EMAIL@CALL.ONLY
##### Address
Hickam AFB
655 Vickers Avenue
Hickam AFB, HI
US
Learn more about this agency
### Next steps
Once your application package is received an acknowledgement email will be sent.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.
If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.
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* Fair & Transparent
## Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
* Equal Employment Opportunity (EEO) for federal employees & job applicants
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### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
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#### Legal and regulatory guidance
* Financial suitability
* Social security number request
* Privacy Act
* Signature and false statements
* Selective Service
* New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/500383700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
*Open & closing dates:* 06/05/2018 to 06/11/2018
*Salary:* $42,462 to $55,199 per year
*Pay scale & grade:* GS 7
*Work schedule:* Full-Time
*Appointment type:* Permanent

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